Character Reference Template for Landlords

The importance of positive references for vetting tenants

It’s common practice for landlords to request character references from potential tenants. Read our tips and download our template letter to help you know what to write.

As a landlord, you know how important a positive reference is for vetting potential tenants. An honest assessment from fellow landlords who have rented to your prospect is the best way to assess potential risks.

How to write a character reference for your tenant

Here are the five essential elements of a great Character Reference Letter:

When a potential tenant doesn't provide a reference letter

If you’re considering a potential tenant and they haven’t provided you with a reference letter along with their rental application, you may want to think about writing a Tenant Reference Request to their landlord.

This letter should request all of the information that you would include in a reference letter and whatever you consider necessary for risk assessment. For example:

  • How long have they been in tenancy?
  • Do they pay their rent on time?
  • Have they ever been behind on their payments?
  • How often is their rent due?
  • What form does their payment usually take?
  • Have they ever damaged or mistreated your property?
  • Have they ever been the cause of any noise complaints or other disturbances?
  • Have you ever had cause to serve a legal notice (including an eviction notice) to them?

Character reference template for rental

Download the character reference template as a PDF

You can also download the character reference template as a PDF.

Landlord insurance from Towergate

We provide landlord insurance for a wide range of properties and tenants including multi occupancy, students, local authority placements, unoccupied and much more. See our landlord insurance page or call 0344 346 0409 for more.

Note: Every effort has been made to ensure the above information is correct at the time of this article going online, however, we recommend that you seek professional tax advice when reviewing your current tax and income position and future tax planning strategies.

About the author

Mike Stephens is a respected senior industry professional and Fellow of the Chartered Insurance Institute (CII) with well over 40 years’ varied experience in the commercial insurance sector as a director, underwriter, and operational improvement manager.