What Certificates Do Landlords Need to Provide?

Are you up to date with the documents you're legally required to give your tenants? In this post, we'll take a look at the certificates and paperwork you'd do well to have on hand whenever you take on new tenants or your current tenants renew.

Deposit Paperwork

When your tenants provide you with a deposit, it's your responsibility to protect their money in a government-backed tenancy deposit scheme (TDP). Once you've received the deposit, you're then responsible for providing your client with the following information in writing:

  • The name and contact details for:

    • You

    • Your tenant

    • Your TDP

    • Any third party acting on your behalf

    • Any letting agency acting on your tenant's behalf.

  • Details relating to the deposit, including the amount protected, the address of the property it relates to, and any relevant information on how their deposit is protected.

  • Conditions under which you might keep some or all of the deposit.

  • How to apply to get the deposit back.

  • What to do if you (the landlord) can't be contacted at the end of the tenancy.

  • What to do if there's a dispute over the deposit.

In England and Wales, you must safeguard your tenant's deposit and provide them with the above information within 30 days of receiving their deposit. Approved TDPs include:

What is a tenancy deposit protection scheme?

Video: What is a tenancy deposit scheme

Landlords in Scotland also have 30 working days to ensure that the deposit is registered with a TDP. Scottish providers include:

Landlords in Northern Ireland must protect deposits in approved schemes within 14 days of receipt. They must provide tenants with specific information on their tenancy, including information about their deposit, within 28 days of receiving the deposit using any of the following TDPs:

A Copy of the Latest "How to Rent" Checklist

Landlords in England are required to give their tenants an up to date version of the How to rent: The checklist for renting in England handbook. At the start of each new tenancy or upon a current tenant's renewal, make sure you check your handbook against the current version to ensure that it's up to date.

Note: This is only a requirement for properties in England.

Landlord Registration Certificates (Scotland & N. Ireland)

In Scotland and Northern Ireland, any landlord who rents out property has to register their details with the government, and provide their registration number to their tenants.

Other Sources:

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